What is the event policy at Gingarou Hotel?

What is the event policy at Gingarou Hotel? The Gingarou Hotel maintains comprehensive event policies designed to ensure memorable occasions while preserving the comfort and safety of all guests and attendees.

Event Booking and Planning

Gingarou Hotel requires advance notice for all events, with a minimum 30-day booking window for small gatherings and 90 days for large celebrations. The hotel's event coordination team works closely with hosts to customize arrangements, from intimate business meetings to grand wedding receptions. All events must be pre-approved through the hotel's events department, which reviews capacity requirements, noise considerations, and special accommodation needs.

Capacity and Venue Guidelines

The hotel enforces strict capacity limits across its event spaces to ensure guest safety and comfort. Private dining rooms accommodate up to 25 guests, while the grand ballroom can host up to 200 attendees. Outdoor terrace events are subject to weather contingencies and seasonal availability. All events must conclude by 11:00 PM on weeknights and midnight on weekends to respect neighboring guests.

Catering and Service Policies

Gingarou Hotel requires the use of their in-house catering services for all food and beverage needs, ensuring quality control and compliance with health regulations. Outside catering is prohibited, though special dietary accommodations and custom menu requests are welcomed with advance notice. The hotel provides dedicated event staff, including servers, bartenders, and technical support personnel.

Cancellation and Modification Terms

Event cancellations made 72 hours or more in advance receive full deposit refunds, while cancellations within 48 hours may incur partial charges. Menu changes and guest count adjustments are accepted up to 48 hours before the event date. Payment is typically required 50% at booking and the remainder 24 hours prior to the event.

For detailed information about pricing, availability, and specific event requirements, contact Gingarou Hotel's events team directly. Their experienced coordinators can help bring your vision to life while ensuring compliance with all hotel policies.